REGISTRATION

VIP Meetings & Conventions offers seamless integration of Housing and Registration.

When integrated with your online registration system, the registrant will experience a seamless booking process, entering their personal information once. After completing their registration, they will land on the hotel reservation page, which is pre-populated with their personal information. This option tends to increase pickup and alternatively can provide survey information if they exit without making a reservation.

We can offer one-stop shopping by utilizing our registration partner to provide the following services:

Pre-registration

  • Design Attendee and Exhibitor registration forms.
  • Receive requests for pre-registration directly from registrants via the Internet, phone, fax, or mail.
  • Create link directly to the Housing Site so registrants can immediately book reservations following the registration process. Contact information will be pre-populated to prevent having to re-enter information.
  • Design a web registration site for exhibitors to be placed in the Exhibitor Services section of show site. The exhibitor site will include various booth allocations as designated.
  • Import member database into registration system and offer discounted pricing to all members providing a valid member ID. We offer the option to interface directly with your member system on a live basis to access real-time member status. Pre-populated registration software with contact information will be provided so that members do not have to enter all contact information.
  • Email confirmations to each pre-registered attendee.
  • Local and 800 numbers for customer registration questions.
  • Tally registrations and provide pre-registration counts along with revenue reports upon request. This includes a web-based interface that allows authorized personnel to see real-time reporting of registration activity to date.

On-site

  • Managers will be assigned to handle registration and lead retrieval. Managers will hire, train, and supervise temporary personnel.
  • Equipment on-site necessary for processing of payments and to transfer balanced end of day cash funds to designated client representative.
  • Tally registrations daily and provide counts along with daily reconciliation reports of cash and credit card charges to authorized personnel.
  • Manage on-site traffic flow in the registration area.
  • Final database of registrants and verified attendees.
  • Scale drawings of registration and lead retrieval areas including placement of power lines and communication lines.

Lead Retrieval

Option One

A portable scanner with full color display. Your leads are stored on the unit and are also uploaded real-time to a leads website that you or your associates can access from any internet connected PC.

Option Two

This package comes with a Laser Scanner, connected to a compact printer with an integrated USB writer. Simply return your unit and walk away with a printout in one hand and USB in the other. Each unit comes with 20 standard qualifiers.

Option Three

Includes a Laser Scanner and Lead Capture Software. You use your own PC or laptop running Windows XP and attach the scanner to an available USB port.

Option Four

This unit scans the badge and provides a printout of all leads. This unit does not provide a USB Memory Drive and requires electricity.