Meeting Planning

• Site Selection
• Hotel Contract Negotiation
• Prepare Comprehensive Conference Budget
• Define Meeting Rooms Set-Up Requirements
• Food and Beverage Selection and Negotiation
• Audio-Visual Negotiation and Coordination
• Review and Correct Banquet Event Orders
• Provide Final Guarantees
• Conduct Pre-Convention Meeting with Hotel
• Hire Staff and Service Contractors
• On-site Coordination of Entire Program
• Arrange for Bussing/Ground Transportation
• Coordinate Special Events/Entertainment
• Final Master Bill Reconciliation
• Maintain Meeting Histories
• Seating Assignment Module